大学政策

文件编号:ADM.财产.使用
批准日期:4/11/05
批准人:主席

财产的使用

These regulations are issued to provide guidelines and procedures to assure that University equipment is used only for educational, 研究, or public service purposes of the University and in accordance with the requirements of the State Property Control Act (30 ILCS 605/) and other applicable laws and regulations governing state property.

Equipment belonging to 全球十大体育官方网址 is 控制led under the provisions of the State Property Control Act and is subject to the regulations of the Department of Central Management 服务 as "state-owned property.“校长对监督负责, 控制, and inventory of all state-owned equipment in the custody of 全球十大体育官方网址. 这些监护职责和职责的授权如下.

监护义务和责任

Inventory custodians are delegated the responsibility of maintaining proper accountability and 控制 of the equipment within their jurisdiction. Inventory custodians shall have the following specific responsibilities regarding University equipment:

  1. Know the location of all equipment inventoried to their account and assure that such equipment is reasonably secure from possible theft and other hazards.
  2. 确保指定设备的使用符合大学的最大利益.
  3. Provide assistance as needed to Property Control personnel who are taking inventory or placing identification tags on equipment.
  4. Complete an annual verification of the status of departmental inventory on a timely basis and complete required forms provided by Property Control.
  5. Discourage theft and loss of University equipment by assigning responsibility for its maintenance and proper use.

负责财务和行政的副总裁 has been delegated the authority to develop and issue necessary procedures and to provide general supervision of the property 控制 function. The Property Control unit is primarily responsible for the maintenance of inventory records, 按部门和位置识别设备, and satisfying the requirements of accountability of all assets and reporting to the State Department of Central Management 服务 as required.

拆卸大学设备

一般, no one is permitted to remove from University premises any equipment belonging to the University, 即使它看起来毫无价值, 除非根据下列既定准则予以删除:

  1. 临时搬迁指引及批准(少于30天):

    University equipment may be temporarily removed from University premises when it is determined by the inventory custodian, 迪安, or director that such removal will advance the University programs or activities of that unit. 这样的搬迁必须得到院长、主管或库存管理人的批准. The person or official representative of the entity to which the equipment is temporarily assigned must utilize the equipment for University-related business or activities, 并同意在设备被移走期间承担设备的责任. 此外, 被分配设备的个人或实体可能对任何损失负责, 损害, 破坏, or impairment of function or useful life of the equipment that may result due to negligence or 护理lessness.
  2. 延期移除和批准(30天或以上):

    负责财务和行政的副总裁, 或被任命者, in addition to the respective area=s Dean or Vice President may authorize extended removal of equipment from University premises for use in University-related activities. 在这种情况下, 不需要说明具体的时间段, the intent being that the equipment will remain at the off-campus location for as long as the University program or activity is conducted at that location. Equipment used for off-campus classes or 研究 projects does not need approval from the Vice President for 财务及行政 but must comply with procedures described in #1 above.

设备标识

所有价值在100美元或以上但低于1美元的大学设备,000 with the exception of those items of equipment identified as "high theft" is required to be identified with a yellow bar code or "Property of" tag.

设备的标记和盘点

财产管制办公室负责为价值1美元的设备贴上标签,000元或以上，包括价值低于1元的物品,000被认为是“高盗窃率”，并附有编号条形码标签. Campus fiscal agents or inventory custodians are responsible for tagging equipment valued at less than $1,有一个黄色的“全球十大体育官方网址财产”标签. Use of a numbered yellow bar code tag for equipment valued at $100 or more but less than $1,000是可选的.

所有设备价值1美元,000或更多, 包括价值低于1美元的“高盗窃”物品,000则由物业管理办事处向物业管理委员会报告. 价值低于1 000美元的其他设备不需要记帐或报告.

年度库存

学校必须每年对设备进行盘点. All departments are required to sign the "Inventory Certification Discrepancy Report" and forward the documents to Property Control.

Vice Presidents will be asked to review a listing of items within their area that have been reported as missing and make recommendations for corrective action. 建议可包括:

  • 继续寻找丢失的设备;
  • request a Public Safety investigation to determine whether the equipment was stolen; or
  • determine the equipment to be missing and request that missing items be removed from the department inventory.

The fact that a piece of equipment is valued at less than $100 and is not accountable as movable equipment does not relieve fiscal agents or staff members of the responsibility for the prudent use, 护理, 以及物品的保护. No piece of equipment should be considered to be expendable based only on its value being less than $100 and its not being identified with a property 控制 number.

剩余设备池

Surplus equipment and furniture no longer needed by campus departments will be available for reassignment to other departments.

The inventory custodian shall notify the Property Control Office when any equipment is no longer needed by the unit.

Transfer of equipment will be requested by inventory custodians and approved by the Property Control Office.